Capturing and converting documents into digital form

Capturing and converting documents are two of the major phases in the process of preparing documents to be used in digital form. While the entry point for capturing and converting documents into a unified form suitable for digital use is known to a number of different types of documents, the mZajem solution is capable of converting all standard documents into digital data and documents with incredible speed and precision.

The mZajem solution is ideal for companies which receive mail predominantly in paper and electronic form, since it enables document capture and conversion into a consistent form, i.e. an e-document. These documents are accessible in the document management system and available to all employees with appropriate clearance. Since mCapture uses advanced tools for optical character recognition (i.e. OCR), it is distinguished by remarkable precision and speed in document capture and conversion of data in digital form.

Combined with the mDocs document management system, the capture, classification, signing and sending is done in a matter of a few steps, with minimum costs for the company.

Advantages of document capture and conversion:

  • mCapture uses OCR tools capable of automatic reading of metadata.

  • Reading of metadata from structured, semi-structured and unstructured documents and forms.

  • The OCR tool enables reading either the entire content or merely certain data within a particular document.

  • Greater transparency of the documentation.

  • Remarkable precision and speed in document capture and conversion of data in digital form.

  • Exported directly into the document management system, ERP, CRM, ...

  • Up to 80% higher efficiency of e-documents.

  • Lower operating costs and lower risk.

  • Enhanced internal control and compliance with the law.

  • ROI within 12 months or sooner.

The mCapture solution eliminates bottlenecks in public administration, statistical offices, banking and financial institutions, insurance business, healthcare, energy sector, transport and logistics, commerce, manufacture, schools and service industry. Choose data capture and conversion of documents into useful business information available from anywhere and at any time. Data capture has never been simpler.

CAPTURING PURCHASING DOCUMENTS

The fully managed procedure from purchase to payment brings numerous benefits:

  • automation
  • high precision
  • less time spent on manual entry of data
  • enhanced employee productivity

Integration with the financial workflow/information system further improves the entire purchase procedure.

CAPTURING INCOMING MAIL

The solution enables capturing all the mail arriving to the company through a number of different channels:

  • by regular mail
  • by fax
  • by personal delivery
  • by e-mail

The documents arriving in physical form are scanned. The scanned images and other e-documents are read, classified, verified and exported to a digitally managed process of distributing incoming mail in line with the pre-set parameters of the tool used for capturing.

CAPTURING SALES DOCUMENTS

Favourited captured data on orders enable the sales department to have complete control over the speed, efficiency and accuracy of sales and purchasing procedures, thus allowing growth of revenues and enhancing customer satisfaction and retention.

CAPTURING FORMS

Automatic capture of information on different types of forms:

  • paper
  • fax
  • internet
  • e-mail
  • digital images
  • …

Possibility of exporting this information into the users’ support systems.

CONTACT US IF YOU ARE INTERESTED IN MCAPTURE!